How to Create Your Own Client Backroom: Live Stream Zoom Meetings to Clients and Observers

What is a Backroom?

And here's your step-by-step guide to setting up a YouTube Live Stream:

1. Log into YouTube and click on +Create > Go Live.

2. If YouTube throws a questionnaire at you, pick Right Now and Streaming Software.

3. You’ll land on a new page. First things first: change the video’s visibility to 'Private' because no one wants their focus group discussion/interview to go viral! Click Edit > Visibility > Private.

4. Use the Share Privately option to invite your clients, note-takers, and/or researchers. Keep the moderator and respondents out of this party, because they will join the Zoom link.

5. Hit 'Save' and pat yourself on the back - you’re halfway there!

Step 2: Configure Zoom for Live Streaming

1. On your Zoom meetings dashboard, click on the Zoom meeting you want to live stream

2. Head to the Live Streaming tab and click Configure Custom Streaming. If you don't see the option, navigate to your Zoom Settings > Search for "livestreaming" > Select "Custom Live Streaming Service".

3. Copy the stream URL and key from YouTube into Zoom. For the landing page, throw in any link. For instance, I’d use my site, flowres.io. When the live stream starts, it’ll just redirect you there. Nothing fancy, but it works.

4. Start your Zoom meeting and click More > Live on Custom Streaming Service. Give it a few seconds, and voilà! Your live stream is up and running on YouTube.

You’re done! Clients and observers now have their very own virtual backroom.

How flowres makes backrooms even better

Okay, let’s be real - the YouTube live stream setup is solid - but I’d love for you pay attention to this... flowres takes things to a whole new level!

What you get with a flowres.io client backroom

• We're still on Team Zoom: flowres plays nice with your existing Zoom account. We just sprinkle some Backroom magic, on top.
• Automated Setup: You can schedule meetings through your calendar with flowres' email assistant, and we’ll handle the rest - live streaming included. No manual setup, no headaches.
• Link Centralization: All your meeting links rest in one place. You can export them as an Excel sheet that's shareable with your recruitment partner. Download a sample file here.
• Enhanced Chat Features: Observers can chat with moderators in a private backroom chat. Moreover, moderators can secretly chat with their team, without client observers knowing a thing.
• Custom Viewing Options: Need an audio-only link or a stream without backroom chat? Done. Perfect for specific scenarios like Healthcare research.
• Transcription Awesomeness: Automatically get highly accurate transcripts after your meeting. Edit transcripts with search-and-replace, cut clips, and create reels.
• Analysis: Import transcripts for analysis and run AI-powered coding and Q&A. Why not ChatGPT? Because flowres allows you to go back to source-data, in an instant.
• Stress-Free Setup: Once you connect your Zoom account, flowres does all the heavy lifting. Sit back and relax.
• Compliance-friendly: flowres is GDPR, ISO27001, and HIPAA compliant. Translation: your data is safe with us.

How to set up a client backroom on Zoom, step by step

1. Connect your Zoom account to flowres.

2. Schedule the session from your calendar with flowres' email assistant. It creates the meeting and the live stream for you.

3. Find every link in one place. If your recruitment partner needs them, export the links as an Excel sheet.

4. Share the observer link with clients. Pick a standard link, an audio-only link, or a stream without backroom chat.

5. Run the session on Zoom. Observers watch the live stream and chat privately with the moderator, while the moderator can message the team without clients seeing.

6. After the session, get the transcript, edit it, cut clips and start analysis.

When you’re ready to level up and make life easier, try flowres.io! There is a free trial, it is DIY, and honestly, a no-brainer. Give it a shot - I promise it’ll be worth it.

Client backroom FAQs

What is a client backroom?

A client backroom is a private space where clients and team members watch a live research session without being seen by participants. Observers can follow the discussion and message the moderator without interrupting it.

Can clients watch a Zoom meeting without joining it?

Yes. With a backroom, observers watch a live stream of the session on a separate link, so participants do not see them. Observers can message the moderator through the private backroom chat.

Can observers get an audio-only link?

Yes. You can create an audio-only link or a stream without backroom chat. This suits sensitive settings such as healthcare research.

Do I need a separate live stream tool like YouTube?

No. flowres.io works with your existing Zoom account and handles the live stream setup, so you do not set up streaming by hand.

Related blogs:

• Client backroom for qualitative research

• What is a virtual observer room in qual research?

• Benefits of client backrooms in qualitative research

• Why use backrooms in online qualitative research?